Tutoring · music · test prep
Enquiries in.
Students booked.
A parent enquires the week the report card arrives. Answer that week and you have a student for a year. Answer the following Monday and you have nothing.
free leak audit · 10 minutes · no login
The board — A tutoring shift
RUNNING- 16:20Year 9 maths — report card weekWeb formTrial booked Sat
- 19:45Missed call — piano lessons, 7yoMissed callText sent 19:46
- MonTrial follow-up — 18 familiesCampaign7 enrolled
- 06:00Shift summary → owner's phoneReport7 enrolments
Fault report
Where the money
leaks out.
Enquiries spike and vanish
Report cards and exam periods produce a rush that is gone in ten days.
You are teaching when they call
The hours parents enquire are exactly the hours you are in a session.
Trial lessons do not convert
A trial with no follow-up is a free lesson. A trial followed up twice is an enrolment.
The leak, in dollars
$49,900
a year, gone from tutoring centres, music schools and private educators that do not answer fast enough. Struck through because it is recoverable — you already paid to make the phone ring.
Based on 4 unanswered enquiries a month at $2,600 average enrolment value, of which 40% would have converted. Your leak audit uses your numbers, not these.
The production line
Five stations. No hands.
STN 01
Capture
Calls, forms, web chat and socials land in one intake. Nothing lives in a notebook.
STN 02
Answer
Every enquiry gets a reply in 90 seconds, in your voice, day or night.
STN 03
Book
Qualified enquiries book straight into your calendar. No phone tag, no tennis.
STN 04
Chase
Open quotes chased on day 2, 5 and 9 until they answer — politely relentless.
STN 05
Return
Review requests after every job; reactivation campaigns wake your old list.
7
enrolments from one trial follow-up campaign
90 sec
reply while you are mid-session
+23%
more trials converted to ongoing students
Illustrative figures. Your leak audit uses your numbers.
Built for tutoring
What runs on a tutoring line
90-second speed to lead
Most jobs go to whoever replies first. This makes that you, every time.
Straight-to-calendar booking
Qualified enquiries land in your calendar. No phone tag, no back and forth.
Missed-call text-back
A text goes out before the voicemail beep would have finished.
Appointment reminders
A booking that does not show up cost you the same as one you never took.
Long-term nurture
The enquiry that was too early stays warm until it is ready.
Database reactivation
Booked work from people who already know you. No new ad spend.
AI web chat
A visitor asking a question at 11pm gets an answer, not a contact form.
Review requests after every job
Asked automatically, at the moment the work is freshest.
The 6am shift summary
One message at 6am. What came in, what got booked, what it was worth.
Quote follow-up on day 2, 5 and 9
Sent is not the same as answered. Every open quote gets followed until it is one or the other.
Straight answers
Tutoring & education — questions people ask
- Can it book trial lessons around my teaching schedule?
- It books from your live calendar with your own rules — which subjects, which tutors, which hours. It never books over a session.
- What happens after a trial?
- An automatic follow-up sequence. Trials that are not followed up convert at a fraction of the rate, and it is the easiest revenue in the business to recover.
- We run term-based enrolments. Does that work?
- Yes. Re-enrolment for next term runs as a campaign before the term ends, rather than hoping families remember.
Tutoring sits under Care & education. The same line runs for every trade on the list.
Tutoring — the line is running elsewhere
Find your leak
in 10 minutes.
We count what is leaking out of your pipeline right now and put a dollar figure on it. Free, ten minutes, no login, no obligation.
You see the number before you spend anything.
free leak audit · 10 minutes · no login